E-construction. Digitalization of investment and construction process

As of July 1, 2021, you no longer need to leave your home to apply for a construction permit. Via e-budownictwo.gunb.gov.pl website you may submit 23 applications related to the construction process. As the Ministry of Development, Labour and Technology (MRPiT) emphasises that this website will be a tool that simplifies and reduces the time of the construction process.

About website

The e-Budownictwo portal (e-budownictwo.gunb.gov.pl) is an official government website, where you can fill and submit documents related to the construction process. These documents are then sent online to the relevant office, which will process the application. It was launched in August of 2020. At the beginning 10 forms were posted. Now there are 23 forms and the website is still being developed. The General Office of Building Control is responsible for the management of this website. The main platform users are investors, engineers and architects. Since the day of its release, e-Budownictwo has been visited by 31,000 users and displayed about 200,000 times.

What can we do online?

The website enables citizens and investors to fill and file online applications related to the construction process. Since July 2021, the following forms are available on the website:

• a statement about the right to use the property for construction purposes,
• application for legalization of a construction object,
• application for derogation from technical and construction regulations,
• a building licence application with enclosed the plot development project or construction project,
• application for a demolition permit,
• application for a building use permit,
• application for the transfer of the building permit decision,
• application for the transfer of the permission to resume construction works,
• application for the transfer of rights and obligations arising from the notification,
• application for the preparation of a spatial development plan or a change in the spatial development plan,
• application for the initiation of a simplified legalization procedure,
• application for a decision on the necessity to enter an adjacent building, premises or the area of a neighbouring property,
• application for on the exclusion of certain obligations of the site manager,
• application for a separate decision to approve the plot development project or construction project,
• a building licence application for a temporary construction object,
• application for a change of the building licence,
• notification of completion of construction,
• notification of the intended date of start of construction works,
• notification of construction works,
• notification of demolition,
• notification of a change in the use of a construction object or its part.

HOW TO SUBMIT AN APPLICATION?

To use e-budownictwo website, you need to create an account. You can use a website without registration with a trusted profile (profil zaufany). After logging in, you will get access to your draft and sent version of your application. If you want to create a new application, press the button “+UTWÓRZ WNIOSEK”. When you choose a particular application, the application wizard will pop up. In the first step, you add the data about the investor. The next step is to insert data about your real estate. You can fill forms manually or using a map. The location of the investment can be found by using the address or clicking on the map within the plot. In the next step, we fill in the information related to a given type of application’s form. In the end, we add attachments.

When you fill in all fields, you have to download a file and save it on your disk. If you need to send the application to the office, please select “Go to GOV.PL” (“Przejdź na GOV.PL”). By ePUAP website, you can send a letter. You can log in to this website by using a trusted profile (profil zaufany) or e-ID. In the displayed window, please select the office or institution appropriate for the investment’s location, indicate the type of letter application and add a message to the office. In the text file, you can add a note that the letter is addressed to the architecture and construction administration department or construction supervision. By doing this, processing time of your application can be shortened. The attachment’s section requires a file with the application from e-budownictwo website. It is obligatory. Without this file the office cannot process the request. When you confirm the correctness of your letter, in the next step you have to sign a document. 3 forms of e-signature can be used:

• qualified electronic signature (QES)
• a trusted profile (profil zaufany)
• e-ID

After signing the document, official certification/proof of submission is sent to the electronic inbox. The date of receipt of the application by the office is equal to the date of receipt of the letter in the office’s inbox. If you add an address to your ePUAP inbox, the office will contact with you online.

BENEFITS OF THE SERVICE

An amendment to building law enabled the digitalization of the construction process. E-budownictwo portal is for all of those who prefer to handle official documents online, without leaving the house. By this, we reduce visits to the office and do not have to stay in the queue. At the same time it is supposed to reduce the processing time of the application. Communication between office workers and investors is also easier. It reduced the waste of paper. The store of documents for offices and investors was always a problem. As we know, the number of documents in the construction process is high. At the same time, it is still possible to submit an application in a traditional way in the office. About the way of submitting an application decides investors.

Agnieszka Bartoszewska
Real Estate Market Analyst